5 warning signs your customer is at risk of insolvency

Key areas suppliers should monitor to reduce bad debt risk

When a customer enters administration or becomes insolvent, suppliers also suffer the consequences as invoices go unpaid and work dries up.


With almost 10,000 businesses entering insolvency in Q1 2026 alone, thousands of suppliers across the UK are at risk. Major retailers often sit in the centre of a network of suppliers, contractors and service providers, leading to these financial difficulties rippling through the chain.

Recently, TGJones (previously WHSmith) reacted to their high risk of insolvency by announcing restructuring plans that will lead to the closure of 150 stores. This is just a year after the iconic high street retailer WHSmith sold its stores to private equity firm Modella Capital. As a result, their smaller suppliers are set to lose at least half the money they are owed by the retailer.

For suppliers, a customer collapse can lead to significant challenges, especially where contracts are high value or where a large portion of a supplier’s revenue is generated from a small number of customers. 1.5m businesses in the UK are already affected by £26bn of late payments.

When a customer experiences financial distress, suppliers can face:

  1. Significantly reduced order volumes

  2. Payment delays

  3. Contract renegotiations

  1. Increased pressure on margins

  2. Loss of future work

  3. Greater pressure on cash flow

  4. Bad debt exposure

Thankfully, most business failures don’t happen overnight. The good news is that the warning signs are often visible long before failure becomes an issue for your business, if you know where to look. 

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Chapter 1

What are the warning signs of business failure?

1. Major strategic changes

Sales, acquisitions, mergers and rebrands are often used as part successful growth strategies, so aren’t necessarily a sign of a business at risk of breaking down. However, no matter the reason, significant changes in ownership or business direction can introduce operational and financial risk.

The sale of WHSmith’s high street stores and resulting rebrand is a great example of this. While ownership changes can create opportunities, often they involve sweeping changes and restructuring plans to try and boost profitability.

Knowing about these events early and monitoring the performance of your customers is crucial to avoid getting caught out.

 

2. Cost-cutting programmes

When companies begin discussing restructuring, especially publicly, suppliers need to pay close attention. 

Businesses typically don’t cut costs aggressively unless they are in financial trouble or are pre-empting a decline. While restructuring can be a positive step towards long-term recovery, the reality is that management is under pressure to preserve cash. In these situations, suppliers are often the first to be hit, whether that’s reduced spend, contract renegotiations, or being axed entirely.

 

3. Store closures

Most businesses aim to expand, so if they are closing stores, this is likely not a sign of a company growing.

Sometimes, closing underperforming stores can strengthen a business overall. However, it’s still a sign of difficulty, and the more stores they close, the higher the risk is to suppliers. Additionally, if you offer localised products, the closure of just one store can have a massive impact to you.

Shrinking operations usually indicates a business needs to act against financial pressures. Suppliers must assess at this point the impact that reduced operations could have and how to mitigate this.

 

4. Increasing economic pressure

It doesn’t matter how well run a business is; if the economic conditions are challenging, staying profitable can become luck of the draw. 

Rising wage costs and energy prices, high inflation, geopolitical conflict and changes in consumer spending are all impacting businesses across the UK. Businesses with thin margins are even more exposed and may be unable to absorb additional costs. This is especially the case in retail, which is currently experiencing a high level of insolvencies.

Suppliers should aim to increase their monitoring activity to check whether these conditions are impacting their customers. After all, a customer that appeared stable 12 months ago may not be stable today.

 

5. Over reliance on a single customer

This may be one of the biggest risks to suppliers, but it’s also an area that you can control yourselves. If the loss of a single customer would significantly impact your cash flow, your business is already high risk.

Many businesses focus heavily on winning large contracts, but this dependency on a few customers rather than a diverse portfolio can leave businesses vulnerable if circumstances change. Ensuring you have a range of customers, rather than putting all your eggs in one basket, reduces the impact of any one customer experiencing financial difficulties. 

Chapter 1

What should suppliers do to reduce risk?

One of the most effective ways to protect your business is through regular credit checks and monitoring.

Often, businesses only conduct a credit check during the onboarding process, only to never review the customer again. However, a company’s financial position can change rapidly.

Signs of decline often emerge months before business failure, so knowing in advance means you can mitigate the issues that a retailer's collapse would have on your business. This could include reviewing credit limits, requesting upfront payment, shortening payment terms, or looking for other contracts to win.

A credit monitoring tool makes this even easier, alerting you when changes occur that could impact you, so you can act more quickly.

WHSmith’s trajectory from a top high street retailer to its current financial challenges is a useful reminder that a high-profit business isn’t guaranteed to always continue that way, and business failure is rarely confined to a single organisation. 

Creditsafe tools and company credit reports can help suppliers identify:

Creditsafe Tools List

When large businesses experience financial difficulty, the effects on suppliers throughout the supply chain can be devastating. For SME’s in particular, proactive credit checks and continuous monitoring of customer health can make all the difference. 

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Monitor your customers' financial health and analyse their credit risk with a company credit report, so you can take action early to avoid costly surprises.